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Coordinate Teams Effortlessly with Intelligent Shared Calendars

Empower your teams to collaborate seamlessly with advanced shared calendaring that simplifies meeting coordination, enhances visibility, and keeps everyone aligned on critical business activities.

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5

Permission Levels

22+

Years of Calendar Innovation

3,500+

Teams Coordinated

Unlimited Calendars

The Hidden Cost of Calendar Chaos

Stop wasting time on scheduling conflicts and missed opportunities

Coordinating schedules across teams shouldn't feel like solving a puzzle. Yet businesses waste countless hours every week playing email ping-pong to find meeting times, double-booking resources, and missing critical opportunities because team members lack visibility into each other's availability.

Missed Opportunities

Sales reps miss opportunities because they're unaware of marketing campaigns and promotions happening in real-time

Coordination Problems

Managers struggle to coordinate team meetings, leading to productivity losses and scheduling conflicts

Scheduling Inefficiency

Field sales teams can't efficiently schedule prospect meetings due to lack of calendar visibility

Email Overload

Email ping-pong to find meeting times wastes hours every week across your organization

Transform Coordination

Salesboom's upgraded shared calendaring transforms activity management from a daily frustration into a seamless collaboration tool that saves time and captures more opportunities.

Powerful Calendar Sharing That Adapts to Your Team Structure

Enterprise-grade coordination with complete control over visibility and permissions

Complete Schedule Coordination

Salesboom CRM's shared calendaring puts complete schedule coordination at your fingertips. Create unlimited calendars and share them flexibly with individual users or entire groups, all while maintaining precise control over who sees what.

Unlike basic calendar tools, Salesboom provides enterprise-grade permission controls that balance transparency with privacy. Whether you need to show full event details to your executive team or simply display availability to external partners, you control exactly what each person can see and do.

The system integrates directly into your CRM workflow, connecting calendar activities with opportunities, accounts, and contacts. This means every scheduled meeting carries complete business context, eliminating the need to switch between systems or search for customer information.

Shared calendar management interface

Five Levels of Calendar Access for Complete Control

Granular permissions that balance transparency with privacy

1

Hide Details

Users see only availability—whether time slots are free or busy—without viewing any event details. Perfect for sharing availability with external partners, vendors, or clients who need to schedule meetings but shouldn't see confidential business activities.

2

Hide Details and Add Events

Users can see availability and add new events to the calendar, but cannot view existing event details. Ideal for reception staff or assistants who schedule appointments but don't need access to sensitive meeting information.

3

Show Details

Users can view complete event details including attendees, locations, and notes, but cannot add new events or modify existing ones. Great for team members who need awareness of activities but shouldn't make scheduling changes.

4

Show Details and Add Events

Users can view all event details and create new events, but cannot edit or delete existing events. Perfect for team members who need to schedule their own activities while maintaining visibility into team schedules.

5

Full Access

Users can view all event details, create new events, and edit or delete existing events. Reserved for managers, executive assistants, and trusted team members who need complete calendar management capabilities.

See Your Entire Team's Schedule at a Glance

Consolidated view that eliminates switching between individual calendars

Unified Team Coordination

Team Calendars transform how managers coordinate their departments by providing a consolidated view of everyone's schedule in a single interface. No more switching between individual calendars or struggling to find a time when everyone is available.

Key Benefits:

  • View multiple team members' schedules simultaneously in a unified grid view
  • Quickly identify schedule conflicts before they cause problems
  • Spot availability patterns to optimize meeting scheduling
  • Color-coded events make it easy to distinguish between different activity types
  • Drag-and-drop functionality for effortless event rescheduling
  • Filter views by team member, event type, or date range
Team calendar consolidated view interface

Real-World Example

Marketing executives can use Team Calendars to keep the entire marketing and sales organization synchronized on current campaigns, product launches, and promotional activities. When a new campaign launches, the entire sales team sees it immediately on their shared calendar, ensuring they're equipped to capitalize on inbound leads generated by marketing efforts.

Accelerate Sales Cycles with Intelligent Meeting Coordination

Remove scheduling friction from your sales process

Instant Field Rep Scheduling

Inside sales teams check field representative availability in real-time before committing to prospect meetings. No more back-and-forth emails or phone calls to coordinate schedules—just instant visibility into who's available when and where.

Campaign Visibility

Marketing publishes campaign calendars that sales teams access instantly. Sales reps see upcoming promotions, product launches, and marketing events, enabling them to time prospect outreach for maximum impact and conversion rates.

Territory Coverage

Sales managers view field representative locations and scheduled appointments across territories. Identify coverage gaps, optimize travel routes, and ensure high-value prospects receive prompt attention from nearby sales resources.

Key Benefits That Transform Team Productivity

Measurable improvements in coordination and efficiency


Save Hours Weekly

Eliminate email ping-pong and phone tag to find meeting times. Instant visibility into availability reduces scheduling time by up to 70%.


Enhanced Visibility

See what your team is working on at a glance. Team calendars provide transparency that improves coordination and accountability.


Better Collaboration

Flexible permission controls let you share the right information with the right people, improving cross-team collaboration without compromising privacy.


Prevent Conflicts

See schedule conflicts before they happen. Consolidated team views make it easy to identify and resolve scheduling issues proactively.


Capture Opportunities

Sales teams stay synchronized with marketing campaigns and promotions, ensuring they capitalize on lead generation activities in real-time.


Mobile Access

Access shared calendars from any device. Field teams stay coordinated even when away from the office with full mobile capabilities.

Seamless Integration with Your Workflow

Calendar features that connect with your entire business process

Outlook Integration

Native bidirectional sync with Microsoft Outlook means calendar events flow between systems automatically. Create events in either system and they appear instantly in both places.

CRM Context

Every calendar event links to related opportunities, accounts, and contacts. Click any meeting to see complete customer history, deal status, and business context.

Mobile Access

iOS and Android apps provide full calendar access on the go. View team schedules, receive push notifications for upcoming appointments, and access meeting attendee information with one tap.

Real-Time Updates

Changes appear instantly across all devices and users. When someone updates a meeting time, all attendees see the change immediately—no delay, no confusion.

Smart Notifications

Configurable reminders and alerts ensure no one misses important meetings. Set reminders by event type, priority, or attendee role.

Customizable Views

Day, week, month, and agenda views adapt to how you work. Color-code events by type, priority, or team for easy visual scanning.

How Different Teams Benefit from Shared Calendaring

Value across every department in your organization

Sales Teams

Sales reps coordinate prospect meetings efficiently by checking field rep availability instantly. Sales managers plan pipeline reviews, forecast meetings, and team training sessions while maintaining visibility into customer-facing activities. Territory coverage improves as managers identify gaps and schedule strategically.

Marketing Teams

Marketing executives publish campaign schedules, event calendars, and promotional timelines that automatically inform sales teams. Product launches, webinar schedules, and content publication dates reach everyone who needs to know, ensuring coordinated execution across departments.

Service Teams

Service managers schedule technician appointments, coordinate field service visits, and track team availability for emergency response. Dispatchers can view real-time technician locations and availability, optimizing routing and reducing response times.

Executive Leadership

Executives maintain visibility into key business activities across departments without micromanaging. Board meetings, investor presentations, and strategic planning sessions are shared with appropriate stakeholders while maintaining confidentiality for sensitive activities.

Human Resources

HR teams manage interview schedules, coordinate candidate meetings across multiple interviewers, and track company-wide events, training sessions, and employee milestones. Time-off calendars prevent staffing shortages during critical business periods.

Project Teams

Project managers coordinate cross-functional team activities, track milestone dates, and schedule stakeholder reviews. Resource calendars show team member availability, preventing overallocation and optimizing project timelines.

Why Salesboom's Shared Calendaring Outperforms Alternatives

Advantages that standalone tools and basic CRM systems can't match

Five-Tier Permissions

Granular access controls that balance transparency with privacy—far more flexible than basic "view" or "edit" permissions found in consumer calendar tools.

CRM-Integrated Activities

Every calendar event connects to opportunities, accounts, and contacts, maintaining complete business context that standalone calendars lack.

Unlimited Calendars

Create as many calendars as needed for different teams, resources, or purposes without per-calendar fees or arbitrary limits.

Enterprise Security

Role-based permissions, audit trails, and data encryption ensure calendar information remains secure and compliant with regulations.

Native Outlook Integration

Seamless bidirectional sync with Microsoft Outlook means calendar events flow between systems automatically without manual updates.

No Additional Cost

Shared calendaring is included in your Salesboom CRM subscription—no separate calendar application licenses required.

Easy Configuration and Ongoing Management

No technical expertise required to configure and maintain

Salesboom's shared calendaring is designed for easy setup and intuitive administration, requiring no technical expertise to configure and maintain.

Quick Setup

  • Create new calendars in minutes with intuitive wizards
  • Assign permissions to individuals or groups easily
  • Configure event categories matching your processes

Simple Management

  • Modify access levels as team structures change
  • Set default calendar views and color schemes
  • Monitor calendar usage and adoption

Security Controls

  • Audit calendar permission changes
  • Role-based access controls
  • Complete compliance tracking

Easy Training

  • Familiar, intuitive calendar interfaces
  • Import existing calendar data
  • Quick user adoption with minimal training

Ready to Transform Team Coordination and Productivity?

Discover how Salesboom's shared calendaring can eliminate scheduling chaos and boost team collaboration. Schedule a personalized demo to see our flexible permission controls and CRM-integrated calendars in action.

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