An event is an appointment scheduled for a specific day, time, and length. Here is what makes structured event scheduling essential — and what happens without it.
Every event is anchored to an exact date, start time, and duration. Whether it's a 1-hour meeting or a full-day appointment, the calendar always knows exactly when and how long.
Event scheduling supports planning as far into the future as needed. Use the Calendar Sidebar to navigate to any month and create events months before they occur.
Events appear on both your personal My Agenda view and on shared team calendars — giving everyone visibility into commitments without separate tools or communication.
Invite users who must attend, or copy those who need awareness. Both groups have the event automatically added to their calendar — no manual sharing or forwarding required.
Send a notification message to all invited and copied users when saving a new event. Leave the field blank for no notification — giving you full control over communication volume.
Any edit or deletion is pushed automatically to every invited user's calendar. No manual updates needed — the moment you save a change, everyone's schedule is current.
Adding a new event to your calendar is quick and straightforward. There are two paths to reach the New Event page, and both take only seconds.
Via My Agenda: Click Home → click Add Event next to My Agenda. Via Calendar Sidebar: Navigate to the desired month → click the target day → click any hourly time slot on the Day View page.
Enter event name, date, start time, and duration in the Event Details section. Required fields are highlighted in red with an asterisk.
In the Invite Others section, use Add/Remove to build your invitation list. Use the separate Copied Users list for stakeholders who need visibility only.
Use Description Information for agenda items, prep notes, or meeting links. Type in the Notification Message box to send an automatic message on save — or leave it blank.
Click Save Event to confirm and publish. The event is added to all invited and copied users' calendars automatically. Any notification message is delivered immediately.
Event scheduling becomes even more powerful when your whole team is aligned. Invite colleagues or copy them for visibility — with flexible control over who attends and who simply needs to be aware.
Getting the most from event scheduling means using every feature intentionally. These best practices help you stay organized and ensure nothing slips through the cracks.
Always set a descriptive event title so invitees know what to expect before opening the details. Vague titles like "Meeting" create confusion — "Q3 Pipeline Review with Sales Team" does not.
Share agendas, prep materials, or meeting links in the Description field. Attendees who review the event before it occurs will be better prepared — reducing meeting time and increasing output.
Use the Notification Message when the event involves preparation, action items, or attendance confirmation. For routine recurring events where attendees already know the details, skip the message to reduce inbox noise.
For events where leadership or other departments need awareness without attendance, use the Copy feature instead of a full invitation. This keeps their calendar informed without implying obligation.
Update time, location, or agenda details as soon as they change. Since edits auto-sync to all attendee calendars, acting quickly prevents confusion and double-bookings caused by outdated event information.
Remove cancelled or irrelevant events immediately. Cluttered calendars with stale events reduce trust in the scheduling system — keeping things current ensures your team can rely on what they see.
Every person connected to an event has a defined role. Understanding the difference ensures the right people are informed, committed, or simply kept in the loop.
The person who creates the event owns it. The event owner can edit details, update the invitation list, send notifications, and delete the event at any time. All changes made by the owner auto-sync to all attendee calendars.
Invited users have the event added to their calendar as a commitment. They are expected to attend. When the event is edited or deleted by the owner, their calendar is updated instantly without any action required on their part.
Copied users have the event added to their calendar but are not expected to attend. They receive the same auto-sync updates on edit or deletion as invited users — keeping them informed without obligation.
Everything you need to know about creating, managing, and sharing calendar events — answered clearly.
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Start creating, managing, and sharing calendar events in minutes. Add your first event now and experience seamless scheduling across your entire team.
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